Room Reservations

Auditorium & Conference Room

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The Harlingen Public Library (HPL) has facilities and meeting rooms available for public use. HPL does not discriminate in making its premises available for use on the basis of race, color, national origin, religion, sex, sexual preference, age or physical limitation. The fact that a group or organization is granted permission to meet in the Library in no way constitutes endorsement of the policies or beliefs of that organization by the Library or City of Harlingen.

HPL in its sole discretion will determine the number of events to be held simultaneously in its facilities.

The Harlingen Public Library has first priority on all dates. HPL also has the right to preempt any event for a Library event. A group which has reserved a room may be displaced up to two weeks prior to a meeting if the room is needed for a Library function. In such rare instances, the Library will put forth every reasonable effort to assist the group in reserving another date or City of Harlingen facility or meeting room.

HOW TO RESERVE:

Reservations will not be accepted by telephone.

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Meeting rooms are rented out on an hourly basis and require a deposit.

Reservations may be penciled in by Administration to hold a room until 5:00 p.m. the next business day (Administration hours) pending receipt of a completed Application Form. If no Application Form is received by the deadline, the room will be released.

The Application Form with all fees and deposits must be submitted at least two weeks in advance to guarantee the reservation and setup.

The meeting rooms may be rented up to one year in advance. Consecutive (daily and/or weekly) rental of the Junior League Auditorium and the Boggus Conference Room for library non-operational time periods will only be approved for up to 3 months at a time at the discretion of the Library Director.

In the event, publicity concerning the meeting is circulated which lists the library address, this disclaimer shall be included: “This event is not sponsored by the Harlingen Public Library”. All advertisements must be submitted to the Library Director prior to distribution. Selling and/or soliciting for money, items, or any services will not be permitted.

For more information on room rental rates please contact the Administration office at 216-5801.