Room Reservations

Due to the coronavirus, reservations for the Auditorium and Conference Room have been suspended.

Auditorium & Conference Room

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The Harlingen Public Library (HPL) has facilities and meeting rooms available for public use. HPL does not discriminate in making its premises available for use on the basis of race, color, national origin, religion, sex, sexual preference, age or physical limitation. The fact that a group or organization is granted permission to meet in the Library in no way constitutes endorsement of the policies or beliefs of that organization by the Library or City of Harlingen.

HPL in its sole discretion will determine the number of events to be held simultaneously in its facilities.

The Harlingen Public Library has first priority on all dates. HPL also has the right to preempt any event for a Library event. A group which has reserved a room may be displaced up to two weeks prior to a meeting if the room is needed for a Library function. In such rare instances, the Library will put forth every reasonable effort to assist the group in reserving another date or City of Harlingen facility or meeting room.

HOW TO RESERVE:

Reservations will not be accepted by telephone and must be by appointment only.

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Meeting rooms are rented out on an hourly basis and require a deposit.

Reservations may not be “penciled” in by Administration to hold a room.

The Application Form with all fees and deposits must be submitted at least (30) thirty days in advance to guarantee the reservation and setup.

The rooms may not be scheduled before or after regular library hours (library non-operational hours). The room must be fully cleaned and vacated before the Library’s scheduled closing time. No meeting may be scheduled on a City or Library Holiday.

The meeting rooms may be rented up to 18 months in advance. Consecutive (daily and/or weekly) rental of the Junior League Auditorium and the Boggus Conference Room for library non-operational time periods will require a separate review and approval of the Library Director.

Light refreshments may be served, except for any drinks or foods that may stain the carpet; for example, red soda. Serving alcoholic beverages must have the prior approval of the Library Director. The individual or group reserving the room and approved for serving alcohol shall be assessed a mandatory additional hourly rate for the presence of a Harlingen Police Department officer during the rental period. Substitution by non-Harlingen Police Department officers is not permitted. The intent to serve alcohol must be made at the time the rental application is made and no less than 30 days before the event. A fee will be charged for use of the kitchen. The room and the kitchen must be left clean, including any kitchen equipment used.

In the event, publicity concerning the meeting is circulated which lists the library address, this disclaimer shall be included: “This event is not sponsored by the Harlingen Public Library”. All advertisements must be submitted to the Library Director prior to distribution. Selling and/or soliciting for money, items, or any services will not be permitted.

For more information on room rental rates please contact the Administration office at 216-5801 or 216-5802.